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Conference: February 22-25, 2027
Expo Hall: February 23-25, 2027
Indiana Convention Center | Indianapolis, IN Indiana Convention Center | Indianapolis, IN

Exhibitor FAQs

Browse our directory of frequently asked questions (FAQs) for answers to the most commonly asked questions about exhibiting at The WWETT Show. Here is the Exhibitor Portal link referenced in many of the FAQ answers. 

If you don't see what you need, email us at [email protected].

Click here  to access your Exhibitor Portal and enter your email address.

  • Once you have entered your email address, if you have already created a password, you will be prompted to enter your password. If you do not remember your password, please use the ‘Forgot Password’ option.
  • If you have not already created a password, when you enter your email address, the system will send you a link to create your password.
  • Please note all emails sent to create a password will be sent from ‘[email protected]’. If you do not receive the email, please check all spam/junk folders and verify ‘[email protected]’ is whitelisted in your email settings.

To book a booth, visit our Become an Exhibitor page to view a step-by-step process that includes a link to the floor plan, an online contract, space rates and more. You can also reach out to your sales team for assistance.

Each inline exhibit space will include:

  • 8’ high black background drape
  • 3’ high black side drape
  • An ID sign with your company name and booth number
  • Unlimited use of the VIP Pass to invite your customers to the show. This includes free access to the show floor and a discounted Full Conference Pass.
  • Access to our Exhibitor Portal and Fern’s OneView portal for smooth planning and ordering of booth services and furnishings.

Booth space does not include, as an example:

  • Carpet/Flooring and cleaning
  • Booth furnishings (table, chairs, etc.)
  • Shipping or Material Handling
  • Labor
  • Security
  • Lead Retrieval

Log in to your Exhibitor Portal to order these services once the Exhibitor Services Kit is available.

Estimated exhibitor services costs are available in the Exhibitor Portal in the Resources section under Frequently Requested Information.

Tuesday, February 17: 9:00am - 5:00pm

Wednesday, February 18: 9:00am - 5:00pm

Thursday, February 19: 9:00am - 1:00pm

The WWETT Show offers a wide array of sponsorship and promotional opportunities for Exhibitors to choose from. Explore all the available WWETT 2027 sponsorship opportunities.

The targeted move in schedule is available in the Exhibitor Portal in the Resources section under Frequently Requested Information.

There is a complete set of instructions including freight information,  shipping labels marshalling yard and more in the Exhibitor Portal in the Resources section under Exhibitor Handbook.

It is recommended Exhibitors ship to the Advanced Warehouse to ensure that they receive their items on time. 

Advance Warehouse Address:

To: (Exhibiting Company Name)
c/o Fern
1147 S. White River Pkwy E Drive
Indianapolis, IN 46225

Show Site Address

To:  (Exhibiting Company Name0)
c/o Fern
Indiana Convention Center
100 South Capital Ave.
Indianapolis, IN 46225

Shipping labels and more information can be found in the Exhibitor Portal.

Exhibitors shipping items through other carriers must label all items with the exhibiting company name and booth number.

Getting freight into the building is the sole responsibility of Fern Exposition Services.  As an exhibitor you may “hand carry” material. Hand carry is defined as small items such as cartons and packages which an exhibitor can carry. Please review the complete Material Handling information in the Exhibitor Portal.

You are required to have insurance, but you don’t need to send in your certificate.  

All International exhibitors are required to purchase insurance along with their booth.

Your company’s badge allotment is determined by the square footage of the exhibit space you have purchased. There is a charge for exceeding the badge allotment of $55 per additional badge. Paid exhibitor badges are non-refundable. A link to register your staff for badges is available in the Exhibitor Portal.

Sq. Ft...................Allotment

100...................................5

101 - 200.........................10

201 - 400........................15

401 - 800........................20

801 - 1500......................30

1501 - 2000....................40

2001 - 4999...................50

5000+.............................75

Please note that exhibitor badges are not required for personnel who will need access to the show floor during move-in and move-out hours only. Wristbands will be provided for employees or EACs during move-in and move-out.

You can visit the Hotel & Travel page anytime to check hotel information. Through our official housing partner, onPeak, we provide reduced hotel rates and travel discounts for your trip to WWETT. Note that onPeak is the only official hotel provider associated with our event. While other hotel resellers may contact you offering accommodations for your trip, they are NOT endorsed by or affiliated with the show and entering into financial agreements with non-endorsed companies can have costly consequences.

onPeak – 8:00am – 6:00pm (CST)

  • (800) 727-2467 – U.S. Toll-Free
  • (312) 527-7300 – International

Look out for scammers!

You may get emails claiming to be the WWETT hotel provider. But beware – they’re 100% not legit and can cost you money and leave you without a place to stay.

All exhibitors have an Exhibitor listing that includes contact information, an online link, a description area, and product categories. Access your listing from the Exhibitor Portal, (instructions are above)

Once you are logged in, click on Description under the Complete Your Profile section.  Also don’t forget to add your Product Categories. Additionally, see how you can stand out from the crowd with upgraded Exhibitor Digital Listing Packages.

On the home page in the Exhibitor Portal there is a tile near the bottom that says Helpful Resources. This includes previous communications and webinar recordings as well as a how-to library of videos and more. This is also available on the Exhibitor Resources page of the website.  

Per strict corporate privacy policy, we do not provide any attendee list. If you get an email offering you a list of WWETT Show attendees, it is a scam and not legitimate. We do offer a dedicated eblast that we will send out to all registered attendees on your behalf. Contact your sales representative to learn more.

On the home page in the Exhibitor Portal there is a button that links to your Customer Invitations Dashboard. From there you will find your promo code that invites can use for a free expo pass. You also have access to banners, graphics and emails to send out that are customized with your logo and booth #.

Check out the WWETT Show Priority Points Guidelines here.

Have Questions? Our Team Is Ready to Help.

Exhibitor Services

Molly Ziegler

[email protected]

Sales (A-L & #s)

Elias Haas

[email protected]

Phone: 212-710-7425

Sales (M-Z)

Bill Mitchell

[email protected]

 Phone: 212-600-3511

Sales Coordinator

Nicki McNeill

[email protected]

Phone: 212-710-7430

Sales Manager

Julianna Sherwood

[email protected]

Phone: 212-951-6616

Operations

Ashley Cannon

[email protected]

Show Policies

Cell phone, still, or video photography on the show floor is strictly prohibited. Absolutely no recording during Education Seminars.  Solicitation of business by anyone who is not an official show exhibitor is strictly prohibited. Show Management takes this matter very seriously and any individual who violates this rule will be asked to leave the show venue immediately without the right to receive any refund of fees. 

Code of Conduct

The WWETT Show provides an ideal opportunity for the wastewater industry to come together to learn about and discuss the latest advances and innovations, network with industry professionals, and grow professionally. The WWETT Show is committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin, or other protected characteristics. The WWETT Show expects all attendees, media, speakers, sponsors, organizing staff, and vendor staff to help show management ensure a safe and positive experience for everyone. This code of conduct outlines our expectations for participant behavior, as well as the consequences for unacceptable behavior.

Additional Notice

You may have recently received correspondence from various companies that reference the WWETT Show. These companies may have contacted you regarding purchasing a WWETT Show list of attendees, asking you to update your company information in a directory, or soliciting hotel rooms.

The WWETT Show has not supplied these companies with a list of attendees, nor do we provide these companies with your contact information. Please note the only company we have partnered with to provide you with special hotel rates is onPeak. Other than onPeak, the WWETT Show has no relationship with any of these firms.

Whether you decide to purchase a list, update your profile in any guide, or secure a hotel room via a company other than onPeak is solely your decision. It does not affect your relationship with the WWETT Show in any way.

We regret any inconvenience caused by these solicitations, as well as any confusion in the manner in which you were solicited. The WWETT Show has no knowledge of the solicitation of its exhibitors by these unrelated entities. 

Please feel free to contact us at [email protected] if you have any questions regarding this matter.

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